NCAA Rules and You
Important Information You Need To Know

The University of Notre Dame Athletic Compliance Office is committed to assisting the Department of Athletics in reaching the objectives outlined in the Department’s Mission Statement. Notre Dame believes in the concept of shared compliance responsibilities. Members of the athletics department, other institutional staff members, student-athletes as well as all individuals and groups representing Notre Dame’s athletics interests are responsible for ensuring Notre Dame’s commitment to integrity and rules compliance.

The University of Notre Dame is committed to the principle of institutional control in operating its athletics program in a manner that is consistent with the letter and spirit of NCAA, conference and university rules and regulations. The University’s commitment is to maintain control of its athletics programs through cooperation between responsible administrators, coaches, faculty, all institutional staff members, student-athletes and representatives of the University’s athletics interests.

The Athletic Compliance Office is charged with coordinating, monitoring and verifying compliance with all NCAA, BIG EAST and CCHA Conference rules and regulations, and to educate the various constituencies of the University (e.g., coaches, administrators, faculty, student-athletes, and alumni) and the University community regarding these rules and regulations. The Athletic Compliance Office is also responsible for developing operating systems within the athletics department and the University that provide guidance in how to operate within established rules and regulations and to discover and report any violations of established rules that might occur.

Early and frequent education is a key component of maintaining the principle of institutional control. To this end, listed below is some important information that all alumni, athletics representatives, and fans, as well as current and prospective student-athletes and their families and friends should know. In addition, included in this material is an Interpretation Request Form, which will enable you to submit an NCAA rules interpretation question to the Compliance Office via e-mail. In addition, this material includes four forms (Summer Job Report, Automobile Information/Registration, Outside/Excess Financial Aid, Term-Time Employment) which must be completed annually by all Notre Dame student-athletes. These forms may be accessed through this website and sent directly to the Compliance Office.

Links to:
1. Information that all alumni, fans and friends of the University of Notre Dame must know.
2. Information that all prospective student-athletes should know.
3. Information that all current student-athletes and their families and friends must know.

PDF Forms:
1. Interpretation Request Form icon-acrosmall.gif
2. Summer Job Report Form icon-acrosmall.gif
3. Automobile Information – Registration Form icon-acrosmall.gif
4. Outside/Excess Financial Aid Form icon-acrosmall.gif
5. Term-Time Employment Forms:
???? Student-Athlete Term Time Employment Request Form icon-acrosmall.gif
???? Term Time Employer Application/Registration icon-acrosmall.gif
???? Student-Athlete Term Time Employment Registration Form icon-acrosmall.gif


According NCAA regulations, a representative of Notre Dame’s athletics interests (“booster”) is any person who:

* Has ever been a member of any former Notre Dame Athletic Department Fan Support Group (i.e., Quarterback Club, Three-Point Club, Fast-Break Club),

* Has ever made a financial contribution to the Department of Athletics or any of our former Athletic Fan Support Groups,

* Is or has ever been a season ticket holder in any sport,

* Has ever helped arrange employment for or employed a current or prospective student-athlete, or

* Has ever been involved, in any way, in the promotion of Notre Dame’s athletics program.


The NCAA defines a prospective student-athlete as any student who has started classes for the ninth (9th) grade. In addition, any student who has not started classed for the ninth grade becomes a prospective student-athlete if the institution or a representative of the institution’s athletics interests provides such a student (or the student’s family or friends) with any financial assistance or other benefit(s) that the institution does not provide to prospective students generally.

In order to be considered a recruited prospect by NCAA definition, one or more of the following institutional actions must have occurred:

* An institution provides a prospect with an official visit,
* An institution has an in-person, off-campus encounter with a prospect or the prospect’s parents, relatives or legal guardian(s), or
* An institution initiates or arranges telephone contact with a prospect, or the prospect’s relatives or legal guardian(s), on more than one occasion.

Only approved coaches and athletics department staff members are permitted to be involved in the process of recruiting prospective student-athletes. Representatives of Notre Dame’s athletics interests are prohibited from contacting a prospective student-athlete or members of his/her family by telephone, letter, electronic transmission or in-person for the purpose of encouraging participation in athletics at Notre Dame. If you know of a prospective student-athlete who may have the interest and ability to participate in intercollegiate athletics at Notre Dame, you are only permitted to contact the appropriate Notre Dame coaching staff. That coach will then take appropriate action


Recruiting Material: An institution is permitted to send recruiting material [information about the institution’s athletics program(s)] to a prospect beginning September 1 of the prospect’s junior year in high school. Athletic questionnaires and camp brochures may be sent to a prospect prior to that date.

Telephone Calls:
General Rule – A coach may not initiate telephone contact with a prospect until July 1 following the completion of the prospect’s junior year in high school. In addition, a coach may only make one telephone call to a prospect or the prospect’s family each week. However, certain exceptions to this rule exist.

Football Exception – A coach may initiate telephone contact with a prospect on one occasion during the month of May of the prospect’s junior year in high school. Subsequent to that one telephone call during the month of May, a coach may not call a prospect again until September 1 of the prospect’s senior year in high school.

Ice Hockey Exception – A coach may make one telephone call to a prospect who is a resident of a foreign country during the month of July following the completion of the prospect’s sophomore year in high school. After this one call, a coach may not make another telephone contact with a prospect in the sport of ice hockey until July 1 following the completion of the prospect’s junior year in high school.

Other Exceptions – A coach may make more than one telephone call to a prospect under the following circumstances, (1) during the five days prior to a prospect’s official visit to that institution, (2) on the initial date for signing the National Letter-of-Intent and the two days following this date, and (3) on the day of a coach’s scheduled off-campus contact with a prospect. In the sport of football, more than one telephone call may be made to a prospect during permissible off-campus contact periods and during the two days before and after the initial signing date for the National Letter-of-Intent.

Off-Campus, Face-to-Face Contact:
A coach may not arrange an off-campus face-to-face meeting with a prospect until July 1st following a prospect’s junior year in high school.

** Important Reminder:
Only a college coach who has been certified by his/her institution and the NCAA, may recruit a prospect. Alumni and other representatives of an institution’s athletics interests may not contact a prospect to encourage the prospect to attend a particular institution.

An extra benefit is any special arrangement by an institutional staff member or a representative of the institution’s athletics interests to provide a prospective or enrolled student-athlete or his/her family with a benefit not specifically authorized by NCAA regulations. Extra benefits that are not authorized by NCAA regulations would include, but are not limited to:

* Cash or loans of any amount,
* Co-signing or arranging a loan,
* Gifts or free services (e.g., airline tickets, restaurant meals, use of an automobile, etc.),
* Rent-free or reduced-cost housing,
* Employment of a student-athlete at a rate higher than the wages paid for similar work, or
* Payment to a student-athlete for work not performed.

Any provision of an EXTRA BENEFIT to a prospective or currently enrolled student-athlete by an institutional staff member or athletics representative jeopardizes the athletics eligibility of that student-athlete. We urge you not provide a prospective or enrolled student-athlete with any benefit without first contacting the Compliance Office at (219) 631-4107 or by e-mail at to determine the permissibility of your actions.

We appreciate the support of our alumni and fans. We ask, however, that you also help to keep Notre Dame’s tradition of athletic integrity intact by following NCAA regulations. Your assistance will ensure that the eligibility of both prospective student-athletes and currently enrolled student-athletes is protected.

While the information above does not contain all applicable NCAA legislation, it should serve as a guide to help you handle commonly encountered situations.

If you have any questions concerning NCAA or BIG EAST rules and regulations, please contact Mike Karwoski, Director of Compliance, at (219) 631-4107 or by e-mail at


Set forth below is a summary of key NCAA Division I rules and regulations that are of particular interest to a prospect between the time of their signing of a National Letter of Intent (NLI), and initial enrollment in a collegiate institution. It is important to note that the information below is not an exhaustive summary of all governing NCAA regulations. Should you have questions, please immediately contact Mike Karwoski, Notre Dame’s Director of Compliance, at (219) 631-4107, or by e-mail at, to determine the proper application of the rules prior to proceeding. Remember, your eligibility is at stake, therefore be safe rather than sorry – when in doubt, ask first.

Basic Principle – All NCAA recruiting legislation remains in effect between the signing of a National Letter of Intent and a prospect’s initial enrollment at the collegiate institution. The only exception to this principle is that once a prospect has signed a letter of intent, the institution may have an unlimited number of home contacts with you except during a “dead period” and an unlimited number of telephone calls may be made.

1. Academics – It is extremely important for you to continue to give maximum academic effort as you conclude your high school attendance. To practice or play during your freshman year, you must meet the provisions of NCAA Bylaw 14.3, which include: (a) graduating from high school, (b) achieving a minimum cumulative grade point average in a successfully completed core curriculum of at least 13 academic courses, and achieving a corresponding minimum combined score on the SAT, or a minimum sum total score on the ACT as determined by an initial eligibility index, and (c) you must register with the NCAA Clearinghouse as soon as possible. The Clearinghouse must certify all incoming freshmen student-athletes as being academically eligible by meeting the provisions of (a) and (b) above. You may contact the NCAA Clearinghouse at:

2255 North Dubuque Road
Iowa City, IA 52243-4043
Phone: (319) 339-3003
Fax: (319) 337-1556

2. All-Star Contest – (Football and Basketball prospects only). Following the completion of your high school eligibility and prior to your high school graduation, legislation limits you to participating in no more than two all-star football contests or two all-star basketball contests. (14.6)

3. Contacts – After signing a National Letter of Intent, it remains impermissible for recruiting contacts (including correspondence and telephone calls) to be made by a representative of the institution’s athletics interests (booster) except those involving permissible pre-enrollment activities (e.g., summer job employment discussion.)

4. Employment (Summer) – After you sign a letter of intent, it would be permissible for Notre Dame to assist you in securing summer employment to begin subsequent to your graduation from high school. Compensation for this employment must be: (a) at a rate commensurate with the going rate in that locality for similar services, and (b) provided only for work actually performed. (12.4.1, 13.2.4)

5. Financial Aid – In conjunction with the signing of your National Letter of Intent, you should have received a statement in writing indicating the amount of financial aid to be provided by this institution during your first academic year. The maximum value the institution can provide may not exceed the value of a full grant-in-aid (i.e., tuition and fees, room and board, and required course-related books.) If other promises, funds, or scholarships have been made available to you, these should be immediately reviewed with Joe Russo, (219) 631-6436, Director of Financial Aid at the University of Notre Dame. The institution is precluded by NCAA legislation from awarding athletic aid in excess of one academic year at a time. (15.1 and

6. Inducements – All institutional staff members and boosters are prohibited from offering or providing any financial aid or other benefits to you or your relatives or friends other than those expressly permitted by NCAA regulations. Specifically, prohibited inducements include: arrangement of employment for your relatives, gifts of clothing or equipment, co-signing of loans, cash or like items, and free or reduced cost housing. The general rule to follow is that you should not accept anything from someone whom you are not naturally or legally dependent upon. If anyone has offered or provided such inducements, please immediately contact Mike Karwoski at (219) 631-4107 or by e-mail at

7. Transportation – In general, the University and its representatives may not provide transportation. Please note some specific situations listed below:

?? a. In conjunction with your travel to campus for initial enrollment, an institutional staff member (e.g., coach) may provide transportation from the nearest bus or train station or major airport to the campus only on the occasion of your initial arrival at the institution to attend classes or when you return to campus between terms for play or practice. (13.6.4)

?? b. Transportation to or from a summer job arranged by Notre Dame is not permissible unless such expenses are paid for all employees in that job situation. (

?? c. Notre Dame (or a representative) may not provide transportation for your friends or relatives to travel to Notre Dame to visit you or to attend one of your athletic contests.

8. Summer Camps – Any individual who has started classes for his/her senior year in high school or has graduated from high school and not yet enrolled in a college institution is permitted to enroll and participate in a Notre Dame sports camp or any other university sports camp except in the sport of football. However, it is prohibited for a senior prospect to be employed at any university sports camp. ( and

[The citation following each item refers to the 1999-00 NCAA Manual] Please don’t hesitate to contact the Compliance Office or the appropriate coaching staff if you have a questions concerning your eligibility. This information is intended only as an informational tool to ensure that you are aware of the rules in effect prior to and during your enrollment at Notre Dame.


In order to keep you, our Notre Dame student-athletes, up-to-date and informed regarding NCAA and University regulations that pertain to you, and to help you avoid any activities that may jeopardize your eligibility to participate and compete, the following rules material has been put together for your benefit and information.

Summer Employment
1. All earnings from summer employment must be at a rate of pay that is comparable with the going rate, in that locale, for the type of work performed.

2. You should be paid by check (not cash) for the hours that you actually worked. (Exceptions: Work such as babysitting, lawn work, etc.)

3. You cannot have transportation to and from work provided by your employer unless transportation is provided to all employees.

4. Your employer cannot provide you with any benefit or privilege that is not provided to all employees (e.g., meals, cars, entertainment at home, vacation trips, water skiing, etc.). One exception: A representative of Notre Dame’s athletics interests (which would include your summer employer) is permitted to provide a student-athlete with an occasional home meal. The meal must be at the representative’s home and may not be in a restaurant and must be on an infrequent basis (i.e., once every few months). In addition, the representative is permitted to provide you with transportation for the sole purpose of attending this occasional home meal.

5. You cannot be paid for teaching or coaching sport skills in your sport on a fee-for-lesson basis. You can be employed by a community agency or club to teach sport skills as long as you have other duties and responsibilities.

Camp/Clinic Employment
1. Currently enrolled student-athletes may not participate as campers in any Notre Dame camps or clinics.

2. In sports other than football, student-athletes may be employed as counselors in camps and clinics and there is no limit on the number of student-athletes in a sport who may be employed in an institutional or non-institutional (privately owned) camp or clinic provided:

?? a. The student-athlete(s) shall not participate in organized practice activities other than during the institution’s playing season in that sport, and

?? b. Prior written approval of the student-athlete’s employment arrangement is received from the Director of Athletics.

3. In the sport of football, a member of Notre Dame’s football squad may be employed in a football camp other than the Notre Dame camp, provided not more than one football student-athlete from Notre Dame is employed.

4. Student-athletes employed at sports camps must perform duties that are supervisory in nature. Coaching and officiating cannot account for more than 50% of a student-athlete’s work time.

5. Student-athletes’ compensation must be comparable to the going rate for all the camp’s counselors of similar ability and experience.

6. A student-athlete who only lectures or demonstrates at a camp/clinic may not receive compensation for his or her appearance at the camp/clinic.

7. Transportation to and/or from a camp/clinic may not be provided unless it is provided to all employees.

Academic Year Employment
The NCAA’s Board of Directors adopted legislation at its April, 1998 meeting that allows student-athletes to receive employment earnings during the academic year. However, it is imperative that you keep in mind the specific guidelines that must be followed in the event that you decide to obtain on- or off-campus employment during the 1999-2000 academic year.

1. All earnings from academic year employment must be at a rate of pay that is commensurate with the going rate for the type of work performed.

2. You must be academically eligible in order to seek term-time employment.

3. You may not earn more than $2,000 from employment over and above the value of a full grant-in-aid. (1999-2000 Full Grant-in-Aid = approximately $28,350)

4. You may work off-campus or on-campus, but not within the athletics department or in a facility owned or operated by the athletics department (i.e. Joyce Center, Rolfs Aquatic Center, Loftus Sports Center, Rockne Memorial Building, Warren Golf Course).

5. You and your employer must complete the Student-Athlete Term-Time Employment Forms and file these documents with the Compliance Office before you begin your employment.

Summer Competition
1. All Sports: You must have written approval from the Notre Dame Athletic Department to participate in any official state games (e.g., Empire State Games, Bay State Games, etc.) or to participate in any official tryouts and/or any competitions involving National Teams, the Pan American Games, or the Olympic Games.

2. Current student-athletes and recruited prospective student-athletes who are in the Notre Dame area during the summer cannot participate jointly in recreational activities at the direction of, organized by, or observed by a Notre Dame coaching staff member.

3. No more than the following number of Notre Dame student-athletes with eligibility remaining may practice or compete out-of-season on the same outside amateur team during the summer:

Baseball – 4, Basketball – 1, Football – 1, Lacrosse – 5, Soccer – 6, Softball – 4, All other teams – No Limit [No other member of the Notre Dame Athletic Department (e.g., coach, official, player, etc.) can be involved with the team in any way.]

4. Basketball League Play: Student-athletes may compete on only one team in one approved summer league between June 15 and August 31.

?? a. You may play only in a league approved by the NCAA. Be sure to ask your coach about this before you participate in a summer league.

?? b. You must have written permission from Notre Dame’s Director of Athletics.

?? c. You cannot play in an “All-Star” game of any type.

?? d. No more than one player with eligibility remaining from any single 2- or 4- year college can play on the same league team.

?? e. The league must be within 100 miles of your official residence or the University of Notre Dame campus.

Awards and Prizes for Summer Competition
1. In order to maintain your amateur status and remain eligible for intercollegiate competition, you cannot receive any type of pay for play, either directly or indirectly.

2. “Pay” includes any type of salary or compensation (including cash prizes). You may receive actual and necessary travel, room and board expenses, and apparel and equipment for practice and competition. These expenses may be received only from someone upon whom you are naturally or legally dependent, a non-University of Notre Dame team, or from an amateur organization or local sports club. Such expenses cannot be based upon the outcome of the competition.

3. In the summer, the awards or prizes you may receive must conform to the regulations of the amateur governing body in your sport. At no time, under any circumstances, are you to receive cash. Any questions about permissible prizes should be directed to your coach in advance of the competition, so as not to jeopardize your eligibility.

4. All awards or cash prizes that you are not allowed to receive under NCAA regulations cannot be given in your name to another individual or agency.

Benefits from Boosters/Representatives of Notre Dame’s Athletics Interests

As a student-athlete, you need to be aware that there are limitations on the interactions which you may have with individuals the NCAA identifies as a representative of the University of Notre Dame’s athletics interests (i.e., an “athletics booster”). NCAA regulations define a booster as:

“Any individual who is a member of the institution’s athletics booster club, has made donations to the booster club or the athletics department, is involved in any manner in recruiting or in providing benefits (e.g., summer jobs, occasional meals) to enrolled student-athletes, or is otherwise involved in promoting the institution’s athletics program(s).”

The NCAA stipulates that once an individual has been identified as a “representative” of the University of Notre Dame athletics program, he or she retains this status forever. This is true even if the individual no longer contributes to the athletics program. During your enrollment at Notre Dame, you may befriend individuals or families in the community who might wish to provide you with a more “home-like” atmosphere. Please be aware that if you become “friends” with an athletics booster and/or employee of Notre Dame, this does not change their status as far as NCAA regulations are concerned.

What is an extra benefit?
An extra benefit is any special arrangement by an institutional employee or a representative of the institution’s athletics interests to provide a student-athlete or a student-athlete’s relatives or friends a benefit of which is not generally available to the institution’s general student population or their relatives or friends or to a particular segment of the student population (e.g., foreign students, minority students) determined on a basis unrelated to athletics ability.

1. You cannot accept anything from an employee of Notre Dame or a representative of our athletics interests (e.g., use of a car, clothing, gifts, money, tickets for any kind of entertainment, payment of long distance telephone calls, free summer storage space). Essentially, you must not accept benefits from individuals whom you are not naturally or legally dependent.

2. You cannot accept room and/or board from any employee or booster of Notre Dame athletics.

3. You cannot accept free or reduced cost merchandise (e.g., athletic shoes, music cassettes/cd’s, clothing) or services from a merchant unless that free or reduced cost item is also available to the general public.

4. You cannot accept a free or reduced cost meal from a restaurant. In addition, you may not eat at a restaurant as the guest of an athletics booster or an employee of Notre Dame.

5. On infrequent, special occasions (e.g., student-athlete’s birthday, Thanksgiving, etc.) you may accept an invitation to the home of an employee of Notre Dame or an athletics representative for a meal. The employee or booster may provide transportation for you to attend this occasional meal at their home (provided the employee’s or athletics representative’s home is within 30 miles of campus or your home).

6. You cannot use an athletics department copy machine, fax machine, express mail service or make long distance phone calls using athletic department equipment.

7. Members of the athletics department staff are not permitted to type reports, papers, letters, etc. for any student-athlete.

8. You cannot receive a special discount, payment arrangement or credit on a purchase (e.g., airline ticket, clothing, athletic gear) or service (e.g., laundry, dry cleaning) from an employee of Notre Dame or an athletic booster.

9. A Notre Dame employee or a booster cannot provide you with a loan of money, a guarantee of bond, or the signing or co-signing of a note to arrange a loan.

10. A Notre Dame employee or a booster cannot provide you with the use of an automobile for any reason.

The acceptance by you, your parent(s)/guardian(s), or friends of any extra benefit is a violation of NCAA regulations and places your eligibility for intercollegiate competition in immediate jeopardy. Please contact the Compliance Office or your coaches if you are offered any benefit from an individual whom you are not naturally or legally dependent.

NCAA rules provide that prior to the completion of your eligibility (which usually occurs after the last game of your senior year including post-season tournament, bowl, or all-star games) you:

1. MAY NOT agree, either orally or in writing, to be represented by an agent for the purpose of marketing your athletic ability or reputation in a sport. You will lose your eligibility even if you (i) do not date the agreement, (ii) date the agreement as of a date after you have completed your eligibility in that sport, or (iii) agree that the agent will only represent you in future negotiations after you have completed your eligibility in that sport.

2. MAY NOT accept (or allow family members or friends to accept) transportation or any other benefits from anyone who wishes to represent you to market your athletic ability.

3. MAY NOT negotiate or enter into any kind of agreement, either orally or written, to compete in professional athletics (even if not legally enforceable) and remain eligible in that sport.

4. MAY NOT receive any preferential treatment, benefits or services, including loans you do not have to begin to pay back immediately, because of your athletic reputation or money you may make as a pro athlete.

5. MAY NOT receive any type of pay for play (either directly or indirectly) and you may not be involved in any commercial endorsements for a product, service, or establishment.

1. You may not knowingly provide information to individuals involved in organized gambling activities concerning intercollegiate athletics competition.

2. You may not solicit a bet on any intercollegiate team representing any institution or any professional team.

3. You may not accept a bet on any team representing the University of Notre Dame or participate in any gambling activity that involves intercollegiate or professional athletics through a bookmaker, a parlay card or any other method employed by organized gambling.

Promotional Activities
1. You cannot allow your name, picture or personal appearance to be used to advertise or promote any commercial products, services or employers/jobs (e.g., you may not model clothing, etc.), even if no compensation is received.

2. You cannot allow a commercial business to use your name or picture in a “name-the- player” contest.

3. You may be involved in a promotional contest (e.g., half-court basketball shooting contest) if you are selected for participation through a random drawing.

4. Any approved charitable appearance must occur without your missing any classes. (Approval to appear at any charitable activity must be received from either the Compliance or Life Skills Office.)

5. Any questions about permissible activities should be directed to your coach, the Compliance Office or the Life Skills Office in advance of the activity, so as not to jeopardize your eligibility.

Prospective Student-Athletes
1. As a current student-athlete, you may not provide any material assistance (e.g., a place to stay, rides, meals, etc.) to any prospective student-athletes, even if the prospective student-athlete has signed a National Letter-of-Intent to attend Notre Dame. These individuals are all considered to be prospects by the NCAA until the first day of fall classes or the first day of fall practice, whichever comes first.

2. You may be invited by your high school coach or a program planner for a local organization to speak to a group. You may do so, talking about your experiences as a student-athlete (if appropriate). However, please be aware of the following:

?? a. You may not make a recruiting “pitch” for the University of Notre Dame.

?? b. You may not talk one-on-one with any student who is in grades 9-12, other than casual civil conversation not involving recruitment. This does not prevent you from discussing recruitment when a high school student is on campus for an official or unofficial visit.

?? c. You may not comment publicly about any prospective student-athlete that the University of Notre Dame is recruiting.

The importance of following all NCAA rules and regulations is imperative to maintaining the integrity of the University of Notre Dame. We ask all alumni, current student-athletes, prospective student-athletes, their families and friends to help the University protect the athletic eligibility of our student-athletes and the reputation of the University by adhering to the rules and regulations of the NCAA and by contacting the Compliance Office or the NCAA with all questions.

The NCAA can be reached at (317) 917-6222 or you can access their Website at

The Compliance Office can be reached at (219) 631-4107 or by e-mail at or

We thank you for your support and for helping Notre Dame win the RIGHT WAY.

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